You will need to name the folder separately (see next In the "Filename:" field, enter a filename for the folder file.From the drop-down menu next to "Save In:", select a location to store the personal folder file. The Create or Open Outlook Data File window will.Versions of Outlook, select Outlook 97-2002 Personal Folders File You want your personal folder files to be compatible with previous If you only use Outlook to view personal folderįiles, select Office Outlook Personal Folders File (.pst).In Outlook 2003, Select View or change existing emailĪccounts, click Next, and then click New Outlook Select the Data Files tab, and then click Add.In earlier versions, from the Tools menu, select Account In Outlook 2010, click the File tab, and then from the Account Settings drop-down menu, choose Account Settings.These files allow you to view your read messages when you are pst file to another location on your computer or a You work with a personalįolder file as you would with any other file. Personal folder files contain messages,įorms, files, and other personal folders. pst extension that is located on your computer's hardĭisk instead of the server.
In Outlook, a personal folder file is a file with a Information here may no longer be accurate, and links may no longer be available or reliable. If you don't get that prompt, you're email should automatically have gone to the Archive folder.This content has been archived, and is no longer maintained by Indiana University.
Select any of your existing folders for the archive. The archive folder for Gmail is called All Mail.Ĭhoose another folder. The folder will be called Archive for Microsoft 365,, Hotmail, iCloud, Google, and Yahoo! accounts. You'll have to repeat this process to create an archive folder for each of your email accounts.
A new folder will appear in your folder list for that email account. If you haven't previously set up an archive folder for an email account, you may get this prompt:Ĭontinue. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox. If you don't see the Archive button and you're using the newest Outlook for Mac interface, you may need to customize your toolbar.Īs soon as you choose Archive, messages are immediately moved to the archive folder you've specified. These include Exchange (version 2016 and later), Microsoft 365,, Hotmail, iCloud, Google, and Yahoo!Ĭhoose one or more messages in your folder to archive. You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. An archived item (or items) remains accessible, but doesn't clutter your Inbox. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. Outlook 2016 for Mac includes a new feature called one-click archiving.
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